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Real Time Information: What do I need to do as an employer?

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Real Time Information: What do I need to do as an employer?

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The UK payment system for employment related Pay As You Earn (PAYE) liabilities has undergone a major overhaul (from April 6 2013) with the introduction of Real Time Information (RTI).

What’s new?

Employers (and service providers like us) used to have some flexibility around updating HM Revenue & Customs (HMRC) records for employees. It had be performed but wasn’t aggressively monitored by HMRC. Now the expectation is for instant logging of payroll changes, which means the information submitted must be immediately available as well as full and accurate.

What do I need to do?

The introduction of RTI is in an opportunity for employers to review what information they store and ensure it’s up to date. It is important that employees provide and maintain accurate personal details for HMRC to keep on file. This includes their full name as written on their Birth Certificate and Passport, their National Insurance number and date of birth. Although it sounds unlikely that an employee could mistake their date of birth, the format within which it needs to be written can sometimes cause confusion for North Americans (in the UK, this is structured as DD/MM/YYYY). Incorrectly recording a date of birth could affect the employee’s entitlement to state benefits.

If you have engaged with us, you can rest assured that we will ensure your regular reporting is being performed. If you’re currently outsourcing your UK payroll to another provider, you need to be mindful that submitting RTI is still your responsibility. Ask your provider how they're complying with RTI and if it means any changes for your business.

To discuss any of your payroll related concerns, contact Jeremy below.

Jeremy Montgomery
Senior Manager, Payroll & Global Expansion

Direct Dial: +44 (0) 20 7430 5984

Fitzgerald and Law

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