Also in the news...
London-to-Accra economic growth summit ushers in new era of economic and investment agenda
The British High Commission in Accra, in partnership with the Bank of Ghana, will host the inaugural London-to-Accra Economic Growth Summit on 6 January 2026.
Overcoming Logistics Challenges in International Projects
International industrial projects promise opportunity, but also bring complications. For project leaders, engineers and logistics professionals, the question isn’t whether challenges will arise, but how they’ll be managed. From variable infrastructure to customs compliance, successful delivery across borders requires foresight, flexibility and the right partners.
Switzerland: providing services and travelling for business
Guidance for UK businesses on rules for selling services to Switzerland.
UK lands trade deal with South Korea to boost jobs and exports
UK lands momentous trade deal with South Korea to boost jobs and exports
New laws bring the world of work into the 21st century
Over 15 million people across the UK are expected to benefit as the Employment Rights Act receives Royal Assent.
Illness during holidays – what you need to know about substitute leave
Illness before leave
If an employee becomes ill before the start of their planned leave, they will not be required to take the leave. It is important that the employee substantiates that the illness is a hindrance. The employee is entitled to substitute leave if they:
- report their illness to the employer before the start of normal working hours on the first day of leave, cf. the company's general rules for notification of illness
- ensure documentation of the illness, either through a solemn declaration or a doctor's note. If the employer requests a doctor's note, the employer must pay for this
Illness during leave
If an employee who has earned 25 days of leave becomes ill during their holiday, they will be entitled to substitute leave after 5 days of sick leave, calculated over a holiday year. An employee who has earned fewer than 25 days of leave will be entitled to substitute leave of proportionally fewer days.
The basis for calculating the number of days for which the employee will not be entitled to substitute leave is the number of earned leave days multiplied by 0.2. For example, an employee who has earned 10 days of leave will be entitled to substitute leave after 2 days of illness. The first days of illness are called waiting days, and they do not have to be successive. The employee's entitlement to substitute leave is subject to them:
- reporting their illness to the employer before the start of normal working hours on the first day of illness, cf. the company's general rules for notification of illness
- providing documentation of the illness from their doctor. The employee bears the cost of the medical documentation, which must be issued on the first day, regardless of whether the employee is abroad or in their home country
Other factors you should be aware of
If the employee recovers within the planned leave period, they must report fit for duty with information on whether they intend to take the rest of their leave or start work. If the employee is prevented from using their substitute leave during a holiday year due to illness, it is possible to postpone the leave until the next holiday year.
Note that substitute leave only applies to regular leave days and not to extra leave days. However, this is still possible under certain collective agreements. Furthermore, substitute leave is only an option when employees become ill themselves; it does not apply when children or spouses become ill during the leave.