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Common Event Planning Mistakes You Should Avoid
Events are essential in our lives as they mark a date when something occurred.
To enhance the impact of events one should strive to brand it so that the attendees are clear on what it is about. The planner can install roller banners at strategic points to let people know what the event is about.
We all love to attend events as they involve many fun activities, contributions, and experiences. An event can either be a success or a fail, depending on how it was planned. Therefore, one should identify some mistakes and avoid them. Here are the common event planning mistakes you should avoid.
Not engaging an expert or professional
Many people tend to think that planning an event is a simple task and that they can plan an event on their own. Well, some can do the whole event planning and it turns out to be a success, while others end up messing things up. Therefore, when planning an event, it is advisable to engage an event organizer or an event organizing professional or expert.
These experts will be of great help as they can offer advice and link you up with all the necessary skilled personnel that will contribute significantly to the success of an event. It is very important to identify the skills and contributions of everyone involved in the entire event planning process as this will ensure that the right person does the right thing and the right resources are allocated to the particular task. Therefore, hiring trained and skilled staff that know their roles and responsibilities means the event will be manageable and efficiently planned.
Failing to Apply Murphy's Law
Murphy's Law states that even the most secure things could go out of the hand leading to the failure of an event. According to this law, it is good to have a Plan A and a Plan B which acts as a backup in case Plan A does not work our as expected. It is important to have provisions set up in place and other alternatives that can be applied. You can start by identifying all the possible problems that might occur, then with the help of all experts, you will be able to have the information on what to do in case a certain problem arises. In case of an emergency, you will have a backup plan like adequate power supply, extra money, and other relevant resources. It is therefore important to follow this law as one comes up with a contingency plan that ensures the event succeeds.
Failing to Allocate Sufficient Preparation Time
Organizing an event and getting things ready requires a lot of time. When planning an event, you should allocate adequate time to get things done right on time and give enough room for changes to be integrated. It is better to get things done too early than to rush against time as this could make a lot of things go wrong. Therefore, when planning an event, ensure that you allocate enough time to the whole planning activity to ensure the event succeeds. For instance, if you are planning a huge event with a lot of equipment being made up, e.g. stages, lighting, flagpoles, etc. then you are going to need to make sure you have everything to hand when needed. That means extra screws, lightbulbs, and even a flagpole repair kit just in case. Preparation is key.
Setting up an Inconvenient Date
An event should be set for a date that is convenient and workable for everyone. To avoid a low turnout, you should identify a proper date for the event. This can be done by taking a proper look at the calendar to avoid clashing dates. You should be able to find an appropriate date that is compatible with the event.
Failing to Follow the Due Process and Procedure
When planning an event, the entire team involved in the planning process should come up with a certain procedure. Everyone should identity their roles and responsibilities and ensure that everything they do goes hand in hand with the standard process. This helps to avoid mistakes that could lead to the failure of an event.
Conclusion
It is important to identify the mistakes and avoid them when planning an event. Identifying these mistakes early will help you come up with solutions early, meaning the event will be a great success. When organizing an event always allocate enough resources, expertise, time, and follow the standard procedure.